Available for HireThe Organized Chaos
The Organized Chaos
Manager.
I am Rahab, your dedicated Virtual Assistant and Records Management Officer. I coordinate, organize, and streamline for your success.
Services Offered
Comprehensive executive support tailored to streamline your business operations and maximize productivity.
Core Responsibilities
- Calendar Management & Scheduling
- Travel Coordination (Flights & Hotels)
- Meeting Agendas & Refreshments
- Email Filtering & Prioritization
- Action Item Tracking
Communication
- Drafting Professional Correspondence
- Client & Stakeholder Liaising
- Inquiry Response Management
- Meeting Minutes & Summaries
- Inter-departmental Coordination
Strategic Support
- Market Research & Competitor Analysis
- Executive Reporting & Summaries
- Project Deadline Monitoring
- Data-Driven Insights
- Relationship Management
Confidentiality & Compliance
- Discreet Handling of Sensitive Info
- Trusted "Gatekeeper" Services
- Data Protection Compliance
- Digital Filing & Organization
- Document Retention Policies
Tech & Digital
- Google Workspace & Microsoft 365
- Workflow Automation (Zapier/Trello)
- Cloud File Management
- Expense Tracking & Invoicing
- CRM Maintenance
Global Connectivity
- Remote Team Coordination
- Time Zone Management
- Virtual Event Planning
- Travel Itineraries
- Cross-Cultural Communication
Featured Work
Examples of how I bring structure and efficiency to complex workflows.
Digital Filing System
Reduced document retrieval time by 40% with a structured, rigorous cloud filing system.
Executive Dashboards
Custom Excel dashboards for tracking KPIs, expenses, and travel schedules.
Inbox Zero Strategy
Managed and organized 1000+ daily emails into actionable categories.
Ready to optimize your workflow?
Enter your email and request. I'll get back to you shortly.
You can also email directly at rahabkamau778@gmail.com